Communicating With Parents/Guardians

You can use letters, stories, and certificates to introduce parents/guardians to the program and keep them involved in the learning process.

Note that in both Read Naturally Live and Read Naturally Live–Español, the methods of communicating with parents are available in English. The only exception is the Welcome Letter available from the Read Naturally Live–Español application line on the Student Activity page, which is provided in Spanish.

Topics

Printing Welcome Letters

Send home a welcome letter with each student when he or she begins the program.

To open a welcome letter:

  1. Log in to the Staff Member Module.
  2. From the navigation menu, select Student Activity.
  3. Click the Application-Specific Actions button at the top of the page.
  4. Choose the relevant application from the side menu.
  5. Under that application, click the Print Welcome Letters button.
    A PDF of a welcome letter opens in a new browser tab.

Printing Progress Letters

Send progress letters home periodically as the student continues working in the program.

Staff members in the Teacher role can print progress letters for students for whom they are the lead teacher. Account Administrators and School Coordinators can print progress letters for any students, regardless of the students' lead teachers.

To print a progress letter:

  1. Log in to the Staff Member Module.
  2. From the navigation menu, select Student Activity.
  3. Select each student for whom you would like to print a progress letter by checking the box next to the student's name.
  4. Click the Application-Specific Actions button at the top of the page.
  5. Under the relevant application, click the Print Progress Letter for Selected button.
  6. On the Print Progress Letter page, select the beginning and ending dates for the reporting period to include in the letter. The progress letters will cover all work by students during this period.
  7. Click Print.
  8. To print the resulting letters, click the Print button. 

Printing a Certificate for Completing One Story

Print a certificate to reward a student's progress on one story.

Account Administrators, School Coordinators, Teachers, and Read Live Assistants can print certificates for any students, regardless of the students' lead teachers. Read Live Assistants can print a certificate only from the student's workstation.

To print a certificate from the student's workstation:

  1. With a student logged in to the Student Module, click Teacher.
  2. If prompted, enter your user ID and password and click Log In.
  3. Click Print Awards.
  4. Click Specific Story.
  5. Select the series, level, and story you would like to include in the certificate.
  6. Click Print.
  7. To print the resulting certificates, click the Print button. To download a PDF, click the Download PDF button.

To print certificates from the Staff Member Module:

  1. From the navigation menu, select Student Activity.
  2. Find the student for whom you would like to print a certificate,
  3. From the student's line, open the Applications level to see applications in which the student is working.
  4. In the Print Awards column, click the printer icon.
  5. On the Awards page, under Award Type, select Specific Story.
  6. Select the series, level, and story (or stories) for which you would like a certificate.
  7. Click Print.
  8. To print the resulting certificates, click the Print button. 

Printing an Award for Completing Multiple Stories

You can print a certificate acknowledging that a student has completed a set of stories. After a student passes 12 stories in a level, you may want to print copies of the stories, attach the award as a cover letter, and ask the student to take the booklet of stories home to read and discuss with his or her parents/guardians.

Account Administrators, School Coordinators, Teachers, and Read Live Assistants can print certificates for any students, regardless of the students' lead teachers. Read Live Assistants can print a certificate only from the student's screen.

To print an award from the student's workstation:

  1. With a student logged in to the Student Module, click Teacher.
  2. If prompted, enter your user ID and password and click Log In.
  3. Click Print Awards.
  4. Click Work in Level.
  5. Select the series and level you would like to include in the award.
  6. Type any comments you would like to add. This step is optional.
  7. Click Print.
  8. To print the resulting certificates, click the Print button.

To print an award from the Staff Member Module:

  1. From the navigation menu, select Student Activity.
  2. Find the student for whom you would like to print a certificate,
  3. From the student's line, open the Applications level to see applications in which the student is working.
  4. In the Print Awards column, click the printer icon.
  5. On the Awards page under Award Type, select Work in Level.
  6. Select the series and level you would like to include in the award.
  7. Type any comments you would like to add. This step is optional.
  8. Click Print.
  9. To print the resulting certificates, click the Print button. 

See Also

Printing Stories

You may wish to print stories to send home with a student when he or she finishes a set so that the student can read them to a parent/guardian. You can print stories from either the Student Module or the Staff Member Module.

To print stories from the Student Module:

  1. With a student logged in, click Teacher.
  2. If prompted to log in, enter your user ID and password and click Log in.
  3. Click Print Stories.
  4. Select the series, level, and story you want to print.
  5. Click Print.

To print stories from the Staff Member Module:

  1. From the navigation menu, select Student Activity.
  2. Click the Application-Specific Actions button at the top of the page.
  3. In the side menu, click the relevant application.
  4. Under that application, Click the Print Stories button.
  5. On the Print Stories page, select the series, level, and story you want to print.
  6. Click Print. A PDF of the story opens in a new browser tab.

See Also

Emailing Student Contacts

You can email progress letters, certificates, and awards to the parents and guardians of students working in Read Naturally Live. You can only email a student contact whose email address has been entered as part of the student's information.

Note that all emails and attachments sent related to any Read Live application will be in English. 

Staff members in the Teacher role can email the parents or guardians of students for whom they are the lead teacher. Account Administrators and School Coordinators can email the contacts of any students, regardless of the students' lead teachers.

To email student contacts from the Staff Member Module:

  1. From the navigation menu, choose Student Activity.
  2. Find the student whose contacts you want to email a message.
  3. Open the Applications level for that student.
  4. Click the envelope icon in the list of applications.
    Note that you can only send emails if a student's record includes the appropriate Contact addresses. If no contacts are present, an error alert will inform you.
  5. Compose your message using the Subject and Email text fields. The application suggests some default text which you can edit.
  6. On the right side of the page, choose any attachments to include as PDFs. 
    You can attach any combination of a progress letter for the student, an award for a single story, or an award for work in a level.
  7. If you want to preview the attachments, click the Preview Attachments button. All of the attachments you chose are displayed. Click Back to return to the Email Contacts page. 
  8. Click the Send & Close button to send your message to the student's parents or guardians.

See Also